join the Collective
If you are interested in applying for an open position, please send your résumé to blake@zerocollective.org.
NewLife Community Church| Wayland, MI
Administrative Assistant
Please send resume to blake@zerocollective.org. Resumes accepted through November 6.
Reports to: Lead Pastor
Direct Reports: None
Objective: To assist the pastor and team leads in fulfilling the mission of NewLife Church by providing administrative assistance.
Spiritual Gifts Needed: Administrative; Leadership; Serving
Part Time: 10-15 Hours
POSITION OVERVIEW:
The Administrative Assistant is an administrative position, working with the Lead Pastor and Team Leads with tasks and team organizational skills needed to accomplish the mission of NewLife Church. This position requires a highly organized individual who is able to multi-task with a variety of demands. Confidentiality and the ability to discern personal information without divulging confidences is a must. This position is a direct support to the Lead Pastor and one of the first persons the public sees and talks to. It is also a key point of contact for members, guests and those seeking help and connection with the Lead Pastor and staff at NewLife Church.
SPIRITUAL QUALIFICATIONS:
• Maintains a healthy and vibrant personal relationship with Jesus Christ that includes the consistent practice of the spiritual disciplines
• Upholds unquestionable integrity in both personal and professional life
• Consistently seeks to help fulfill the stated mission of NewLife Church of zero lives unchanged by Jesus Christ
• Be teachable, respectful, humble and willing to be held accountable
• Seeks to work in collaboration with others to achieved desired goals
PROFESSIONAL QUALIFICATIONS:
• Be a self-starter with drive, passion and initiative
• Excellent relational and communication skills
• Demonstrate strong leadership skills and ability to set and achieve goals
• An honest desire to see honor brought to God’s name every week via the efforts of the Administrative department
• Ability to meet weekly and long term deadlines and to capture critical details
• A understanding of the importance of confidentiality and the ability to maintain confidences
• Critical thinking skills as they pertain to process and pre-planning
• Minimum of a High School Diploma, Associates or Bachelor’s degree preferred
• Previous administrative office duties preferred
• Proficient in Microsoft Word, Excel, Powerpoint, Google Docs, G-mail, Google sheets and Social Media (Facebook)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Perform Administrative duties for the Lead Pastor
• Act as the filter for access to Lead Pastor. Receive requests for meetings with Lead Pastor and maintain his calendar.
• Notify Lead Pastor, team members, congregational care and prayer team leads of any hospitalizations, deaths, etc..
• Handle benevolence requests and coordinate needs with Benevolence team per established process
• Handle counseling requests and coordinate needs with appropriate counseling options
• Forward prayer requests to the Prayer team
• Update database for new guests and families and send new guest information to team lead for “card ministry”
• Update database with Baptism and Member information
• Receive requests for payment/reimbursement and electronically process check requests
• Post weekly attendance on Google Sheets & Dashboard. Provide giving and attendance
information on the church Facebook page and email to staff and Advisory team weekly
• Update weekly virtual bulletins
• Keep updated staff contact information
• Answer phone and check voicemail and messages on church phone
• Assist with scheduling and organizing events throughout the year by collaborating with ministry department leads
• Coordinate and organize NL hosts for weddings, funerals, special church rentals
• Work with Administrative Assistants within the Zero Collective for best practices
• Print brochures/fliers/posters/volunteer tags as applicable
• Maintain and organize office supply storage area(s)
• Order office, janitorial and coffee bar supplies
• Pick up, distribute and disseminate mail and correspondence. Funnel requests for meetings/information to appropriate team members.
• Assist in the preparation of the administrative budget process annually
• Assist in the preparation of the annual District reports
• Coordinate volunteers to maintain the administrative duties when staff is unavailable
• Maintain a church internal calendar and building use schedule Google Sheet
• Oversee and provide assistance to the Hospitality team leads as needed
• Background checks (three step process)
• Baptism, Salvation, Newcomers lunch: Prepraration/ follow up/ Documentation.
• 1:1 meeting with Lead Pastor
• Facebook Connect page moderator.
Post: Giving stats
• Restock/clean/ maintain Lobby, New guest, Volunteer lounge.
• Attend Bi-Weekly staff meetings and take meeting minutes / follow up
• Other duties as assigned by the Lead Pastor